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How do I publicize my event?
There are several ways to publicize an event: 1)use school newsletter NOTES; 2) Monday Notices for the week of the event; 3) Flyer as needed for student folders; and 4) ask the Room Parents to send out a email to classes.
How do I submit something to the Mason-Rice Notes?
The Mason-Rice Notes are published bi-weekly on Friday, starting on first Friday of the school year. In order to have something published in the Mason-Rice Notes, you must have your submission in by Tuesday at noon of that week. All submissions should be in paragraph form and sent via email to
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Can I send an all-school email to publicize an activity or event?
We send all-school emails every Monday for events that are occuring that week, but need to limit the amount we send. Not all requests for emails are honored as we need to control the amount of emails as well as the content when sending to the whole school. All requests should be sent to
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.
How can I publicize an event with flyers?
In an effort to go green and be environmentally conscious, we have tried to limit the number of hard copies flyers that are distributed in the backpacks. If you would like to have a flyer distributed in the backpacks, please consult with the PTO co-Presidents before doing so. If you have been given the okay to make hard copy flyers, make your copies. Get a copy of the youngest child list from the co-Presidents, make copies, and leave each teacher with their list and copies in the teachers' mailboxes located in the school office. There is a list posted below the mailboxes with the number of students in each class.
COPY RESOURCE: If you have approval or budget to make copies, please contact Newton North Production Center. The contact is
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or he can be reached at 617-559-6431.
How can I publicize an event through the Room Parents?
In certain limited situations, an event or activity can be publicized by asking each class room parent to send an email to their class lists. Send each requests to the Room Parent Coordinators, so they can contact each room parent.
Does the PTO have a Tax ID number?
Yes. Please contact the PTO Treasurer for a copy of the form. All PTO purchases should be exempt from taxes.
Are the school copiers available for PTO volunteers and coordinators?
No. The school copiers are for teachers and staff. If you need the copies right away, see information on Copying resource above.
How do I get reimbursed for a purchase?
Download and complete the MR PTO Check Request Form, attach the receipt(s) and put it in the green folder in the "Treasurer" box in the school lobby. The treasurer will cut you a check in about a week and place the check in the green folder. You can pick it up there. All check request forms must be accompanied by the relevant receipts or invoices.
If you are submitting a request that is time sensitive, you should email co-Treasurer
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that such a request is coming and by what date you will need the check.
How do I deposit checks?
All checks will be deposited by co-Treasurer. Please leave checks to be deposited, along with an explanation of what the checks are for, in the Treasurer's box in the front lobby. Please email the let co-Treasurer to let him/her know that you are leaving checks in the Treasurer's box. Cash is never to be left in the Treasurer's box in the lobby. If you have cash that needs to be deposited, please contact co-Treasurer and arrange to deliver the cash to her directly. Do I need to maintain my own financial records for an event in which I am involved?
If you are a committee head responsible for an event or program that takes in multiple sums of money (i.e. individual checks from parents) or pays out large sums of money (for expenses), we would request that you keep your own individual tally of all those sums coming in or going out, and that you reconcile your tally with any checks that are being deposited and checks that are being written This will ensure that everything is properly accounted for.
Newton Public School Gift Policy.
The Newton School Committee has set a Gift Policy that no teacher in the performance of regular duties shall receive presents from the pupils or parents under her or his direction. There are several opportunities for parents to recognize their appreciation for the faculty through donation programs (library gift fund, classroom gift, Newton School Foundation Hono thy Teacher Program, etc). Contact your classroom Room Parents or any co-PTO President.
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