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| Treasury - Forms and Financials | | Print | |
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The Mason-Rice PTO is a 501c3 organization. PTO co-Treasurers are Jaka Saarony and Kim Thurmond. All questions concerning reimbursements, budgets and financial reporting can be directed to Jaka. and Kim Thurmond is responsible for all the bank deposits of donations. Contact them at This e-mail address is being protected from spambots. You need JavaScript enabled to view it . FORMS & POLICIES:
Check Reimbursement Policy: For check requests or reimbursement requests, be certain to include all receipts or invoices. Please reconcile your receipts, and add explanations if needed when submitting your check request form. If the receipt is for expenses incurred in relation to more than one category or event, please explain which items on the receipts relate to which categories on the check request form. Completed check requests should be placed in the treasurer's box in the front lobby. Check requests are typically completed within a week of the request. All checks are generally delivered on Fridays. If you are submitting a request that is time sensitive (ie. a vendor is waiting to be paid at the school) or is needed with less than a week's notice, email our
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that such a request is coming and by what date you will need the check. If you have any questions, please contact Jaka Saarony at
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To request payment for or reimbursement of any expenses incurred for a PTO program, please complete the M-R PTO Check Request Form. If you have any questions about whether the expense can be reimbursed, please check with the Committee Chair(s) and/or PTO co-presidents. Donations and Deposits: All donations made to the PTO are anonymous and confidential (except for the Treasurer who handles the deposits for that year). All checks for deposit should be placed, together with a deposit form M-R PTO Deposit Form in the Treasurer's box in the front lobby. Cash is never to be left in the Treasurer's box. If you have a deposit, contact our co-treasurer Allan Heff to let him know that you are leaving checks for him in the Treasurer's box, or if you have cash that needs to be deposited, please contact Allan to arrange to deliver the cash to her directly. Any questions can be directed to Allan Heff.
PTO Financial Documents (Fiscal Year is Sept 1 - Aug 31): Note that on in Jan 2012, the PTO made changes to our accounting to reflect more standard accounting rules. The change shows that all income and expenses are shown in the Profit and Loss Statement. In additional, the Balance Sheet is updated to reflect cash balances in restricted and non-restricted accounts. If you have any questions, please contact the Treasurer. Thank you.
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